USDA only allows a onetime transfer of pounds from a Releasing entity to a Receiving entity. Thus, TDA will only allow a onetime transfer of pounds from a Releasing School to a Receiving School.
School to School transfers do not require State approval, and Entitlement is not adjusted between the Releasing School and Receiving School in TX-UNPS.
Processors are responsible for including the Program Year of the transferred pounds in the “comment” section of a transfer transaction in the respective tracking system (K12, ProcessorLink, or In-House). This will assist in identifying true used and/or unused carry over pounds during the annual Carry Over sweep process.
Please note: If a School to School transfer involves carry over pounds from the previous Program Year, then the “clock” for the pounds does not reset. A Receiving School should only accept enough pounds from a Releasing School that can draw down (delivered) by November 30th.
School to School transfers of inventory at the processor level have final approval from the processor, and must be coordinated via a transfer form requiring signatures from the Releasing School, Receiving School, and processor. It’s encouraged that respective co-op coordinators be included on emails regarding any transferred pounds, if applicable.
At times, School to School transfers may be submitted to processors by the co-op coordinator acting on behalf of their co-op members. However, the Releasing school and the Receiving school must approve of the transfers via a transfer form, and be included on emails regarding the transfer.
Transfers that require State approval are:
- Transfer of pounds In or Out of the Texas State Account,
- Processor to Processor transfers, and
- State to State transfers.